Welcome to U3A Scarborough
Leader Information
Introduction
Thank you for being a group leader. We hope that as well as providing education and enjoyment to others, you benefit from being a leader yourself.
The support for leaders:
Below are a few things you need to know but if you have any problems including accommodation concerns, please contact the Groups Coordinator:
Diz Dexter
Email:u3agroups@scarboroughu3a.co.uk
Website
Please familiarise yourself with the U3A website as you have access to facilities that will enable you to administer your course quickly. Your group member confidential information, register, group numbers and waiting list are available to you on the Scarborough U3A website. You have the ability to email your members, accept waiting list members and print your register. Instructions are in this Leader Pack.
Group Register
Your register is printed with the names of those people who have asked to be enrolled in your group and, if relevant, the names of people who are on the waiting list.
We complete a course attendance for the reasons set out below:
Attendance
We request that leaders operate a group attendance register which will be completed at each session and given to the Group Co-ordinator every 12 sessions.
This is for the following reasons:
So polite request please keep your registers up to date by:
Group Vacancies
A large percentage of our courses operate a waiting list. Given this it is important that we free up space for members when able. If someone does not turn up to your group for 3 consecutive weeks without explanation, please contact the individual and ask if they plan to continue. If they have decided not to continue please remove them from your group using the website facility.
If you have any vacancies, please allocate someone from the waiting list which will also be visible on the website. If you have a new member on your waiting list who is not on any other course, please make this individual a priority if possible. If you do not have a waiting list, people can apply to join at any time through the website by email, contacting you by telephone if you have given permission for your telephone number to be available. People can also make contact with eitherJeff Bennett our Membership secretary or Diz Dexter Groups Co-ordinator.
We would also be grateful if you could inform our U3A Secretary, Gina Ennevor of any serious illness or bereavement amongst your group members u3asecretary@scarboroughu3a.co.uk
Cancelled sessions
If you have to cancel a session please let your group members know and if in a rented or free accommodation please let both the venue know and Group Coordinator Diz Dexter u3agroups@scarboroughu3a.co.uk
The more notice that can be given to cancel a booking the less likely we are to be charged the rental (most venues require at least 24 hours notice). If ‘on the day’ due to illness or inclement weather please telephone the venue directly and then let the Group Coordinator know.
Accommodation Contact numbers
|
Venue |
Contact |
Number |
|
|
Plaxton Court |
Amanda Sedgwick |
340290 |
|
|
St Laurences Church |
Sarah |
364858 |
|
|
Westborough Methodist Church |
Carol Evans |
506926 |
|
|
Wreyfield Methodist Church |
Gill Kirby |
360330 |
|
|
St James’ Church |
Jan Brittain |
341466 |
|
|
Crossgate Community Centre |
Beryl Lufkin |
583462 |
|
|
Newby & Scalby Community Hall |
Gill Kendall |
500699 |
|
|
Ayton Village Hall |
Bev Williamson3 |
865033 |
|
|
Newby & Scalby Hub |
Jools Marley |
354018 |
|
|
Beeforths Hive |
Gemma Alexander |
232464 |
Risk Assessments on venues
We have included a number of risk assessments in the leader pack to assist you. Please can you familiarise yourself with them. Areas to consider are:
Emergency Exits unobstructed
Emergency Exits unlocked
Fire Extinguishers in place
Toilet facilities open, clean, paper available etc
Walkways free from trip hazards
Kitchen facilities accessible & clean
First Aid equipment accessible
Should you have any concerns please speak with the venue and the Groups Coordinator.
Expenses
For items you require please contact Stuart Summers email u3atreasurer@scarboroughu3a.co.uk first by either letter (see below) or email as this request will need to be raised at our regular U3A meetings for approval.
For requests already agreed please send claims, with receipts to:
Stuart Summers
Apartment 4
Mayholme Court
16,East Park Road,
YO13 0PZ
Email: u3atreasurer@scarboroughu3a.co.uk
Accident Report Forms
Should an accident occur in your group, please fill out our Accident Report Form (in pack) as soon as possible after the incident. This is needed for insurance purposes, please note that if in rented accommodation it will be necessary to give this information to the individual responsible for the accommodation.
Equipment
Scarborough U3A owns:
2 x DVD Players
1 x Video Player
1 x CD Player
Amplifier with 2 speakers (Bose)
1 x laptop
2 x digital projectors
Speaker system to relay sound from DVD & Video
Blue tooth speaker
OHP
Whiteboards
Flip Chart
Pens
Large projection screen
National u3a Resource Centre has lists of DVDs, slides and videos available for loan on most subjects. Please contact them on tel: 0208 3150199 or email: resource.centre@u3a.org.uk.
Refreshments
We charge £1.00 for tea/coffee and biscuits but if you are holding the group in your own home the charge is up to you. At other venues you can either provide your own refreshments or use the café where there is one.
